Monitoring and Evaluation Officer Jobs at Agricultural Transformation Agenda Support Programme Phase-I (ATASP-I)in Nigeria August 2014.
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The Federal Government of Nigeria has secured a loan from the African Development Bank (AfDB) for the implementation of Agricultural Transformation Agenda Support Programme Phase-I (ATASP-I). The ATASP-I will contribute to the objectives of the Agricultural Transformation Agenda (ATA) of the Federal Government by addressing the constraints of Rice. Sorghum and Cassava value chains in four staple crop processing zones of Adani-Omor, Bida-Badeggi. Kano-Jigawa and Kebbi-Sokoto. The Programme comprises three complementary and mutually reinforcing components via; Infrastructure Development; Commodity Value Chain Development; and Programme Management. The specific objective of the programme is to: contribute to food and nutrition security, employment generation, and wealth creation along the priority commodity value chains.
For effective programme take-off the FMARD is constituting a National Programme Coordination Team (NPCT) at the Programme Headquarters in Abuja. Consequently, part of the proceeds of the ATASP-I loan will be applied to engage the sendees of the following officers at the Programme Headquarters, Abuja
These positions are open to serving public officers as well as other interested candidates. Details of the requirements for the positions are as follows:
Monitoring and Evaluation Officer
Reporting to the National Programme Coordinator, the Monitoring and Evaluation Officer will establish and operate the overall Project Monitoring and Evaluation System.
The M&E Officer will generally ensure the effective monitoring of project processes, activities, outputs, outcomes/impacts by undertaking the following specific responsibilities, among others:
- Develop and manage die project MIS to ensure a proper flow of information to and from the operational level of the PCT, and especially the provision of timely and adequate information for decision-making by Project Management and the Executing Agency (FMARD);
- Work in close liaison with all PCT staff and M&E staff of FMARD, the PRS M&E Unit of the Ministry of National Planning and the National Bureau of Statistic s, as well as other project stakeholder agencies.
- Organize and undertake-the baseline survey, ensuring gender disaggregated data of all relevant project indicators.
- Ensure that appropriate M&E procedures are prepared, established and implemented so as to provide sufficient basis for review of programme progress and for recommendation for any changes that may be found to be necessary.
- Review on a regular basis the status of Project implementation to identify corrective measures, bringing to the attention of Project management any problems/issues arising there from which may hinder Project implementation.
- Lead the process of preparing Annual and Quarterly Work Programmes in liaison with the Project Accountant and with the support and inputs from other technical specialists, for the consolidation and preparation of the Work Plans and Budgets. The Annual Work Plan and Budget must be prepared and submitted to AfDB by the end of October of every year.
- The Specialist will also be responsible for the timely preparation of quarterly and annual project implementation reports, which will contain evaluation of project progress- in relation to project objectives and outcomes, and planned outputs and activities. She/he will have similar responsibility with regards to Program Mid-Term Review and Project Completion Reports.
- Participate in AfDB missions, including prior mission arrangements and providing ail M&E information required by the missions in accordance with mission requirements, especially reports related to the project’s M&E.
- Harmonize the Project’s M&E with the PRS deliverables framework in general and the FMARD M&E system in particular by putting in place and developing a FMARD-driven process. This will ensure effective establishment of the M&E system at the Community, Local government, clan and farmer group levels, using participatory methods.
- Prepare results-focused quarterly Monitoring Reports on all aspects of project implementation and progress, especially cross cutting issues of gender, poverty, environment and climate change.
- Draft TORs for project results surveys, where necessary; and supervise the recruitment of the necessary sendee providers in liaison with the procurement specialist. Provide relevant backstopping to project implementers.
- In collaboration with the Gender and Social Development Specialist, ensure effective gender mainstreaming in project activities by identifying and accounting for gender issues in planning, monitoring and evaluation.
- Coordinate and consolidate periodic reports from various collaborating and/or facilitating agencies on the implementation of community activities as well as those of Implementation Partners and Service Providers.
- Design, organize, and conduct the Project Start-up Workshop, the Annual Review Workshop, and other such relevant activities aimed at assessing project progress.
- Assist in providing coordination between various programme components to ensure achievement of overall programme objectives.
- Carry out any other activities that are assigned by die National Project Coordinator.
Qualifications and Experience
- At least an MSc in Social Science, Agricultural Economics, Statistics, or related discipline. Specialized post graduate degree in project management/M&E will be an added advantage.
- Minimum of 10 years work experience in bilateral or multilateral donor-funded project programme with at 1 east 5 years of specific responsibility as M&E Specialist with adequate working knowledge of project logical framework to track inputs process, output and impacts.
- Demonstrated ability to establish priorities and to plan, co-ordinate, and monitor his/ her own work plan and to collaborate with colleagues across operating units.
- Demonstrate ability to work under pressure and achieve results under tight deadlines
- Self-motivated team player with excellent interpersonal skills
- Computer proficiency in Microsoft Excel, MS Access, and MS Project is essential
- Ability to develop, install and manage database,
- Proficiency in English language with excellent writing, communication and presentation skills. Performance Criteria
- Baseline survey is completed and report submitted to the AfDB. Baseline indicators are improved and validated in a gender disaggregated manner within the first 6 months of assumption of duty.
- Project M&E system set-up hi accordance with project appraisal report and fully operational until the end of the project. Stakeholders, and stakeholder M&E obligations and responsibilities at FMARD, Ministry’ of National Planning, state and local government levels, as well as other implementing agencies, are clearly defined and included in the Project Implementation Manual together with all relevant M&E tools.
- Annual Work Plan and Budget (AWPB) consultation with activity specialists, beneficiaries and stakeholders completed within the agreed time after assumption of duty and thereafter by 15 October every year. Responses to Bank’s recommendations for revising AWPB, within a maximum of five (5) days of notice of the recommendations.
- Quarterly implementation progress targets and milestones are clearly defined and distributed to staff by the beginning of each quarter (i.e. by IST day of January, April, July and October).
- Result focused monthly progress reports dispatched to FMARD senior management within five (5) days of the end of the reporting month. Early warning of potential delays in respect of all planned activities and causes there-of clearly documented and included the report.
- Result focused quarterly, Progress Reports including the quarterly work plan, in Bank’s recommended format, dispatched to the bank and other stakeholders within a maximum of 20 days of the end of the reporting quarter or year. Early warning of potential delays in respect of all planned activities and causes there-of clearly documented included in die reports.
- Result focused project reports in accordance with Bank’s format provided, to Bank supervision missions within a maximum of two (2) days of arrival of the mission in the country. Bank’s supervision recommendations relating to M&E are implemented in a timely manner
- Schedule of required Consultants’ and/or other agency sendees for M&E activities prepared and provided to procurement .specialist for inclusion in the procurement plans on quarterly and annual basis. Acceptable Terms of Reference tor sendees hi respect of monitoring and evaluation activities are prepared in time to ensure compliance with approved procurement plans.
- M&E services contracts between PIU and service providers or other government agencies are efficiently supervised and implemented; Agreed reports submitted on time and reviewed within 5 days of their receipt, acceptable deliverables obtained and contracts are completed on time.
- Project results and impact study undertaken and Mid-Term review report prepared in accordance with Bank’s requirements.
- Ensure recruitment if necessary, and provide adequate training of FMARD M&E staff to be able to take over monitoring and evaluation responsibilities.
- Project results and impact study undertaken and report prepared in preparation for Bank’s Project Completion Report mission.
- Specific and Quantifiable quarterly milestones with regard to project monitoring and evaluation activities are prepared and agreed with project management within five (5) days prior to the beginning of each quarter.
- Clear and measurable quarterly performance targets/milestones agreed with the National Project Coordinator at the beginning of each quarter. Performance appraisal form completed and submitted to Project Coordinator by 5th of June and 5th of January every year
- Failure to satisfy agreed quarterly progress criteria and subsequent failure to satisfy above global criteria and/or non conformity to the prescribed plans, rules and standards, without documentary evidence for reasons thereof, shall disqualify the Monitoring & Evaluation Specialist from the post and lead to the cessation of the contract.
Terms of Appointment:
- Maximum of five years, renewable every year subject to satisfactory performance. The performance criteria will be the indicators for assessing every officer.
- Applications are invited from suitable qualified candidates. Each candidate should submit ten (10) copies of his/her application. Qualified women candidates are highly encouraged to apply. All applications should be addressed to:
The Honourable Minister of Agriculture and Rural Development
Attention: The Director, Department of Rural Development No. 1 Capital Drive, FCDA Secretariat, Area 11, Garki, Abuja
All applications must be addressed and delivered to the above address not later than 29th September, 2014. Note that only short-listed candidates will be contacted. Applicants should ensure that the positions applied for are clearly written on the top right hand side of the envelopes.